Constitution of Purdue Outing Club
Article I - Name
The name of this organization shall be Purdue Outing Club, also referred to in this document as “POC.”
Article II - Purpose
The purpose of the Purdue Outing Club is to foster a community for students interested in outdoor activities where they can discuss, promote, and plan such activities with other like-minded individuals.The POC works to promote outdoor education and training to build a stronger and more inclusive outdoor community. Additionally, POC shall provide a gear closet that is available for members to rent gear in accordance with established policies.
Article III - Membership
Section 1
The POC Executive positions shall consist of elected officers. These officers shall be the President, the Vice President, and shall be elected on a joint ticket by the general body. These positions shall sit on the Administrative Board as non-voting members, except in the case of a tie where the Vice President casts the deciding vote.
Section 2
The remaining Administrative Board shall consist of elected and appointed officers. These officers shall be: Secretary of Outreach, Secretary of Sports, Secretary of the Treasury, Treasurer, Fundraising Sponsorship & Alumni Coordinator, Health & Safety Consultant, Diversity & Community Outreach Consultant, POCAR Race Coordinator, POCtoberfest Coordinator(s), Climbing Team Captain, Head Sports Officers, and Gear Lord. These positions shall consist of elected officers with the exception of the Event Coordinators and Secretary of Sports which shall be appointed by the Administrative Board.
Section 3
The remaining Event Coordinator positions shall consist officers appointed by the Administrative Board. These officers shall be the POCAR Volunteer Coordinator and POCAR Registration Coordinator.
Section 4
The following positions shall consist of elected Officers: Social Media Coordinator, Social Events Coordinator, Webmaster, and Data Analyst.
Section 5
Head Sports Officers shall consist of elected officers and come from the pool of current Trip Leaders and Officers. The Gear Lord and Climbing Team Captain shall consist of an elected officers, who do not need to be current Trip Leaders. Head Officers, & the Gear Lord shall be a part of the Administrative Board and serve as the point of contact between the Board and the rest of the Sports Officers and Trip Leaders.
Section 6
Sports Officer positions shall consist of current Trip Leaders and Officers appointed to their positions by the Administrative Board. These Sports Officers shall serve as trip leaders, educators, and resources for club members of their respective sports.
Section 7
Gear Gremlin positions shall consist of members appointed to their positions by the Administrative Board.
Section 8
Climbing Team Captain will sit on the Administrative Board will be elected through an election held by climbing team members an overseen by the Secretary of Sports, winning the position with a simple plurality of the vote. They will serve as a point of contact between the board and the rest of the team. Once the Climbing Team Captain is elected, they will appoint an Assistant Captain who will help to lead the team. The Assistant Captain is an Officer who does not sit on the Administrative Board.
Section 9
This section lays out roles in the Purdue Outing Club. Members with roles are not considered Officers. Trip Leaders shall consist of members who apply and are endorsed to their role by their respective Head Sports Officer and approved by the Secretary of Sports. Club Content Creators shall consist of members nominated to their role by the Social Media Coordinator and approved by the Secretary of Outreach. Data Miners shall consist of members nominated to their role by the Data Analyst and approved by the Secretary of the Treasury. Climbing Team members shall consist of members who receive a USA Climbing Membership and are approved by the Climbing Team Captain. Club Goober is a member.
Section 10
Administrative Board officers shall be barred from holding any additional position within the POC with the exception of Event Coordinators. One person may hold up to two positions in the club if neither position is on the Administrative Board or one is an Event Coordinator.
Section 11
A staff or faculty member of Purdue University shall serve as the Primary Advisor for the POC. Advisors may not vote or hold office in the organization. There shall be as many Secondary Advisors as necessary or wanted. The role of the Secondary Advisor(s) shall be to step in to any and all official roles the Primary Advisor holds when the Primary Advisor is unable to be present. The secondary role shall be working with general members and leadership as necessary.
Section 12
Only students, faculty, and staff at the West Lafayette campus of Purdue University are eligible to be members of the POC. Visiting graduate students or researchers are also eligible to become members of the POC.
Section 13
New prospective club members shall be granted full membership status immediately upon payment of club dues and signature of applicable waivers. If annual dues are paid, membership shall expire at the beginning of the next academic year after payment of dues. If semester dues were paid, membership status will expire at the beginning of the following semester. Club dues may be set and changed at the discretion of the Administrative Board.